bookkeeping for independent contractors

But even the Standard version, priced at just $15 per month billed annually, which offers up to 5,000 invoices a year should be enough for most part-timers. Paid add-on services include online ACH and credit card processing and payroll. But these cost more than some competitors, so if you process a lot of payments, you may end up paying more with Wave’s “free” accounting than you would with a paid app. Working with an accounting firm specializing in independent contractor accounting Toronto will make you’ll feel assured that your business will have predictable profitability into the future. With BBS Accounting CPA, you focus on your business while we focus on the bookkeeping. Instabooks makes general contractors very productive and efficient by turning a quote to an invoice.

bookkeeping for independent contractors

We manage books, file tax returns and project and budget future sales and expenses. Above all else, the most significant benefit of utilizing accounting software is that it fosters accuracy and order within your business. Many new small business owners start by entering all their bookkeeping data into an Excel spreadsheet. The manual labor of entering data into Excel is likely to result in mistakes.

Keeping Track of Receipts and Invoices

After these adjustments, the adjusted balance per the bank is $6,975 ($5,975 + $2,000 – $1,000). When categorizing a purchase for equipment or furniture, the correct category depends on the cost and how long you will be using them. Any item purchased that has a useful life of longer than one year is a “Fixed Asset.” The business gets a deduction for these “Fixed Assets” over their useful life, called Depreciation. If the cost of your purchase is relatively low, you can record the equipment or furniture as an Expense. For freelancers or small businesses, one may claim that any purchase under $1000 can be an Expense instead of a Fixed Asset. Being a small business owner can be exciting and frightening at the same time.

While there are charges for some extra features like payment processing, payroll, and bookkeeping support, the free starting price point makes it a winner for many independent contractors. It is also necessary to classify workers based on the nature of their work as it relates to your business. In general, it is not permissible to hire contract workers that perform identical duties to that of your company. If you own a house painting business, you would not be able to hire independent contractors to paint houses.

Bookkeeping for independent contractors

If you did more than $600 of work for a particular client, they’re required to file Form 1099-MISC and send you a copy of it. 1099-MISC is an “information filing form” used to report non-salary income to the IRS. You don’t need to do anything to your copy of 1099-MISC, but if you don’t receive one, you should follow up with your customer.

Not all accounting firms have experience working with different types of business entities– but we do. Our company worked with several independent contractors in different service realms. We understand the pain points that independent contractors have and how to solve them. Unlike employee wages, which you’ll handle through your payroll, you pay your independent contractors like you would any other kind of supplier, via your accounts payable system. Reconciling bank accounts is critical in staying on top of your bookkeeping.

Consider Creating a Business

With the TurboTax bundle, you can instantly transfer your financial data. Use built-in reports to see how your business is doing and take advantage of opportunities. Snap a photo of your receipt and we’ll match and categorize expenses for you. →  You can make an unlimited amount of legitimate tax deductions, but you must keep good records of those purchases in case of an IRS audit. →  Any income you received or earned is not considered salary or wages. You’ll likely need to file Form 8829 along with your Schedule C when taking the home office deduction, which you can learn more about in our guide to the home office deduction.

On the other hand, accounting software will automatically take your invoices, payments received, payments returned, and expenses to organize your books. Keeping track of receipts and invoices is essential for accurate bookkeeping. Receipts and invoices bookkeeping for independent contractors are a record of the financial transactions that occur within your business, which are critical for preparing tax returns and other financial reports. It is important to keep receipts and invoices organized and easily accessible for reference.

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For most independent contractors, it will be beneficial to bring in a CPA to at least help during tax season. A good accountant can help you with tax season and also create and decipher financial reports like your balance sheet, income statement, statement of cash flow, and more. It gives you a more transparent look into where your business is right now and how it is trending. An independent contractor is responsible for their own accounting and bookkeeping, as well as tax preparation and deadlines. Using an accounting app will save you time and money and help you keep track of how much money is coming in and how much is going out. Wave Accounting is a free accounting app that works both online and on your smartphone.

If you train someone, direct their tasks, set specific hours, and dictate how and when the work should be completed, the IRS is likely to see them as an employee. In addition to insurance premiums, you can deduct other out-of-pocket medical costs, such as office co-pays and the cost of prescriptions. You can deduct 50% of self-employment tax that you calculated on Schedule SE, because the IRS considers the employer portion of the self-employment tax to be a deductible expense. There are different laws for what types of licenses or permits you may need to operate, depending on which state and industry you’re working in.


Each additional TurboTax Live Self-Employed federal tax filing is $199.99 and includes live on screen tax advice from a CPA or EA, and state tax filing is $44.99. Not only will you rest assured to understand the financial health of your company, but you will also be preparing for future growth and expansion when you see a good opportunity. These financial statements include your income statements and balance sheets. You don’t need to do anything to your copy of 1099-MISC, but if you don’t receive one, you should follow up with your client.

For the self-employed filing taxes next year for the first time for earnings from 2022, you can consider your tax liabilities by estimating the income amount you are expecting. Here is everything you need to learn about self-employment taxes for the self-employed, including how independent contractors pay taxes, the tax rate, and tax-deductible benefits. Self-employed or not, you need to monitor what’s going in and out of your bank accounts. Our bookkeepers will develop an easy framework when setting up your books. There are a lot of business expenses that independent contractors need to keep track of in order to pay the least possible income tax. Our professionals advise independent contractors on accounting best practices that save time and money.

for  Independent Contractors

Lunafi is an online bookkeeping service designed specifically for independent contractors and freelancers. It offers a range of services, including invoicing, accounting, expense tracking, tax preparation, and financial reporting. With Lunafi, you can easily manage your finances from anywhere and at any time, as all your financial information is stored in the cloud.

bookkeeping for independent contractors

Our accounting services are designed and centered around your type of business. Whether you’re a business owner with multiple team members or are a sole proprietor, we specialize in servicing independent contractors with all of your accounting needs. They tend to get paid for projects, worry about their taxes, and work when and where they want.

This is a smart plan regardless, but especially if you are classified as a business. Any audit that may occur is instantly easier due to the separation of these accounts. You have a record of your business’ financial transactions and can prove it. If your personal expenses are in the same account, your claims could be scrutinized. While there are plenty of benefits to working as an independent contractor, keep in mind that it does come with its disadvantages.

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